1. ABOUT THIS PRIVACY POLICY

Horizon Talent Acquisition Ltd is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and share personal information when you visit our website, contact us, participate in recruitment, use our Career Development Services, receive application or immigration facilitation support, attend interviews or webinars, or otherwise use our services.

This policy applies to information collected through our website, email, online forms, telephone calls, video meetings, messaging platforms, social media and document-sharing systems.

2. WHO WE ARE

Horizon Talent Acquisition Ltd is a private limited company registered in England and Wales.

Company number: 15781563

Registered address:

The Gothic House, Barker Gate
The Lace Market
Nottingham
Nottinghamshire
NG1 1JU
United Kingdom

Email: horizontalentltd@gmail.com
Website: www.horizontalentltd.com

Horizon Talent Acquisition Ltd is the data controller where we determine why and how personal information is processed.

Our data protection contact is:

Caroline Watkin
Director
Email: horizontalentltd@gmail.com

3. PERSONAL INFORMATION WE COLLECT

The information we collect depends on your relationship with us and the services you request.

This may include:

• identity and contact details;
• CVs, employment history, job duties and references;
• education, qualifications, licences and language-test results;
• interview notes, assessments and employer decisions;
• passports, immigration history, application forms and government correspondence;
• financial records, proof of funds, invoices and payment information;
• information about spouses, children and other dependants;
• police certificates, medical information or other sensitive information where required for an application;
• communications sent through email, telephone, video meetings, social media or messaging platforms; and
• technical information collected when you use our website, including IP address, browser type and cookie information.

We may rely on documents and information submitted by applicants unless independent verification is specifically required or undertaken.

4. HOW WE COLLECT INFORMATION

We may collect personal information:

• directly from you;
• from a family member or authorised representative;
• from an employer or prospective employer;
• from a regulated immigration consultant or lawyer;
• from an educational institution;
• from referees or former employers;
• from recruitment platforms;
• from government or immigration authorities;
• from service providers assisting with an application; or
• from publicly available professional sources.

When you provide information about another person, you should have their authority to do so.

5. HOW WE USE PERSONAL INFORMATION

We may use personal information to:

• respond to enquiries;
• assess qualifications, experience and potential eligibility;
• conduct candidate pre-screening;
• prepare or improve CVs;
• provide interview preparation and Career Development Services;
• match candidates with suitable employment opportunities;
• present suitable candidates to employers;
• arrange and manage employer interviews;
• communicate employer decisions;
• coordinate job offers and recruitment documents;
• provide application and immigration facilitation services;
• collect and organise supporting documents;
• communicate with employers, institutions, regulated immigration professionals and relevant authorities;
• support immigration, employment, education and settlement processes;
• administer agreements, invoices and payments;
• maintain business and service records;
• prevent fraud and check the consistency of information;
• respond to complaints or legal claims;
• comply with legal, regulatory, accounting and taxation requirements; and
• send marketing communications where you have consented or where otherwise permitted by law.

Being assessed, interviewed or introduced to an employer does not guarantee a job offer, immigration approval, admission to an institution or any other outcome.

6. OUR LAWFUL BASES FOR PROCESSING

We process personal information where:

• it is necessary to take steps before entering into a contract;
• it is necessary to provide services under a contract;
• it is required to meet a legal obligation;
• it is necessary for our legitimate business interests, including recruitment, candidate assessment, business administration, fraud prevention and the protection of legal rights; or
• you have provided consent where consent is required.

Where we process sensitive personal information, we will rely on an additional lawful condition permitted under the UK GDPR and the Data Protection Act 2018.

You may withdraw consent at any time where processing is based on consent. This will not affect processing carried out before consent was withdrawn.

7. WHO WE SHARE PERSONAL INFORMATION WITH

Where necessary and lawful, we may share personal information with:

• prospective or participating employers;
• employer representatives;
• regulated immigration consultants and immigration lawyers;
• Immigration, Refugees and Citizenship Canada;
• Canadian provincial or territorial immigration authorities;
• other relevant government departments or public authorities;
• educational institutions;
• credential-assessment and language-testing organisations;
• training, settlement and integration service providers;
• banks and payment providers;
• accountants, insurers, lawyers and other professional advisers;
• website, email, cloud-storage, security and information-technology providers; and
• regulators, courts or law-enforcement authorities where required by law.

We share only the information reasonably required for the relevant purpose.

Some organisations receiving personal information act as separate data controllers and are responsible for their own privacy practices.

8. INTERNATIONAL TRANSFERS

Horizon Talent Acquisition Ltd is based in the United Kingdom, but our services are international.

Personal information may be transferred to or accessed in countries outside the United Kingdom, including Canada and countries where applicants, employers, institutions, immigration professionals, government authorities or service providers are located.

Where required, we will use an appropriate lawful safeguard for an international transfer. This may include UK adequacy regulations, approved contractual arrangements, technical safeguards or another transfer mechanism permitted by law.

Some transfers are necessary because the employment, education or immigration process is based outside the United Kingdom.

9. HOW LONG WE KEEP PERSONAL INFORMATION

We keep personal information only for as long as it is reasonably required.

Our usual retention periods are:

• general enquiries that do not progress: up to 12 months after the last meaningful communication;
• unsuccessful, withdrawn or inactive candidate files: normally up to 24 months after the process ends or the last meaningful activity;
• active recruitment, application and immigration files: for as long as the service or application remains active;
• personal identity, financial, immigration and supporting documents: deleted when they are no longer required, subject to any legal, contractual or dispute-related reason for retaining them;
• service agreements, invoices, payment records and essential business correspondence: normally up to six years; and
• marketing records: while you remain subscribed and for a reasonable period afterwards to record your preferences.

We may retain information for longer where it is needed for a complaint, legal claim, investigation, audit or regulatory requirement.

10. INFORMATION SECURITY

We use reasonable technical and organisational measures to protect personal information against unauthorised access, loss, alteration, disclosure or misuse.

These measures may include password protection, access restrictions, multi-factor authentication, secure storage, security software, backups, confidentiality requirements and data-deletion procedures.

Access to personal information is limited to people who need it for an authorised business purpose.

No electronic system is completely secure. You should avoid sending passwords or unnecessary sensitive information through unsecured communication channels.

11. ACCURACY OF INFORMATION

You are responsible for providing information and documents that are accurate, complete and genuine.

Please tell us promptly if your contact details, employment, family circumstances, immigration status or other relevant information changes.

We may request updated documents or information where necessary.

12. AUTOMATED DECISION-MAKING

Horizon Talent Acquisition Ltd does not ordinarily make decisions producing legal or similarly significant effects based solely on automated processing.

Technology may assist with administration, document organisation, communication, CV preparation, security or preliminary review. Recruitment and service decisions remain subject to human involvement.

13. MARKETING COMMUNICATIONS

We may send newsletters, recruitment updates, event invitations and information about our services where you have consented or where the communication is otherwise permitted by law.

You may unsubscribe at any time by using the unsubscribe link in the message or by contacting horizontalentltd@gmail.com.

Unsubscribing from marketing will not prevent us from sending necessary service, contractual or application-related communications.

14. COOKIES AND THIRD-PARTY WEBSITES

Our website may use cookies and similar technologies for essential functions, security, preferences, website performance, analytics and embedded third-party content.

Where consent is required, non-essential cookies should not be activated until you have accepted them through the website’s cookie settings.

Our website may contain links to third-party websites, platforms and services. Horizon Talent Acquisition Ltd is not responsible for how independent third parties process personal information. You should review their privacy notices before providing information.

15. YOUR DATA-PROTECTION RIGHTS

Depending on the circumstances, you may have the right to:

• request access to your personal information;
• request correction of inaccurate or incomplete information;
• request deletion of your information;
• request restriction of processing;
• object to certain processing;
• object to direct marketing;
• request transfer of certain information;
• withdraw consent where processing is based on consent; and
• complain to the Information Commissioner’s Office.

These rights are not absolute. We may need to retain or continue processing information where there is a lawful reason.

We may ask you to confirm your identity before responding to a request.

To exercise your rights, contact:

Caroline Watkin
Email: horizontalentltd@gmail.com

16. COMPLAINTS

Please contact us first if you have a concern about how your personal information has been handled.

You also have the right to make a complaint to the Information Commissioner’s Office.

17. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy when our services, systems, legal obligations or data-processing activities change.

The latest version will be published on our website with the date it was last updated.

18. CONTACT US

Horizon Talent Acquisition Ltd

For the attention of:
Caroline Watkin, Director

The Gothic House, Barker Gate
The Lace Market
Nottingham
Nottinghamshire
NG1 1JU
United Kingdom

Email: horizontalentltd@gmail.com
Website: www.horizontalentltd.com